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How long do you need to keep research data?

Federal regulations require research records to be retained for at least 3 years after the completion of the research (45 CFR 46) and UVA regulations require that data are kept for at least 5 years. Additional standards from your discipline may also be applicable to your data storage plan.

How do you manage data storage?

15 Things You Need To Know To Manage Your Data Storage Strategy

  1. Understand Your Data Needs.
  2. Have a Plan for Unstructured Data.
  3. Consider Compliance Needs.
  4. Establish a Data Management Process.
  5. Think Long Term.
  6. Adopt a Multi-Tier Approach.
  7. Understand Cloud Options.
  8. Keep Your Data Clean.

How do you protect sensitive data in database security?

Five Ways to Protect Sensitive Data and Keep Your Database Compliant

  1. Use certified encryption solutions to protect cardholder data.
  2. Encrypt cardholder data that is sent across open, public networks.
  3. Store encryption keys from your encrypted data on a certified encryption key management appliance.

What are examples of sensitive data?

What personal data is considered sensitive?

  • personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs;
  • trade-union membership;
  • genetic data, biometric data processed solely to identify a human being;
  • health-related data;
  • data concerning a person’s sex life or sexual orientation.

What is data storage in research?

Data storage allows researchers to keep digital information in such a way that it can be retrieved in future. It’s no longer sufficient – or feasible – for researchers to store and share data from their personal computers, or write it to an external drive and leave it in their bottom drawer.

How long should data be kept for research Australia?

15 years

What are the four major kinds of sensitive data?

5 Examples Of Sensitive Data Flowing Through Your Network

  • Customer Information. Customer information is what many people think of first when they consider sensitive data.
  • Employee Data.
  • Intellectual Property & Trade Secrets.
  • Operational & Inventory Information.
  • Industry-Specific Data.

How do companies protect data?

10 Practical Tips for Keeping Your Business’ Data Secure

  1. Write up a strategy.
  2. Protect against malware.
  3. Keep your wireless network secure.
  4. Safeguard passwords.
  5. Create a plan for personal devices.
  6. Set up automatic software updates.
  7. Conduct background checks.
  8. Dispose of data properly.

Is name a sensitive data?

‘[P]ersonal data’ means any information relating to an identified or identifiable natural person (‘data subject’). In other words, any information that is clearly about a particular person. In certain circumstances, this could include anything from someone’s name to their physical appearance.

Which is the most important legal basis for processing data?

Recital 40 of the GDPR states that in order for processing to be lawful, personal data should be processed on the basis of the consent of the data subject concerned or some other legitimate basis.

What is the most sensitive data?

The following Personally Identifiable Information is considered Highly Sensitive Data and every caution should be used in protecting this information from authorized access, exposure or distribution: Social Security Number. Drivers License Number. Passport Number.

Is name and address sensitive data?

Under certain circumstances, any of the following can be considered personal data: A name and surname. A home address. An email address.

Who is exempt from data protection fee?

Maintaining a public register. Judicial functions. Processing personal information without an automated system such as a computer. Since 1 April 2019, members of the House of Lords, elected representatives and prospective representatives are also exempt.

What qualifies as sensitive data?

Definition under the GDPR: data consisting of racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health or data concerning a natural person’s sex life or sexual orientation. …

What are the two types of personal data?

These are:

  • identifiability and related factors;
  • whether someone is directly identifiable;
  • whether someone is indirectly identifiable;
  • the meaning of ‘relates to’; and.
  • when different organisations are using the same data for different purposes.

What is used to protect data and password?

General Password Protection Measures Use the Encrypting File System (EFS) on Windows 200x and XP computers, or BitLocker drive encryption on systems running Windows Vista and Windows Server 2008. Store critical data on network servers rather than local machines.

What does Pseudonymised data include?

Pseudonymised personal data Pseudonymisation means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific person without the use of additional information. Such additional information must be kept carefully separate from personal data.

What is highly confidential data?

Description. Examples. Highly Confidential. This type includes data elements that require protection under laws, regulations, contracts, relevant legal agreements and/or require the university to provide notification of unauthorized disclosure/security incidents to affected individuals, government agencies or media.

What are the three types of sensitive data?

The three main types of sensitive information that exist are: personal information, business information and classified information.

How can I protect my research data?

What are Some Best Practices for Researchers to Protect Research Data?

  1. Remain Current with Cybersecurity Practices.
  2. Install Anti-virus Software.
  3. Install a Firewall.
  4. Update and Patch Operating System.
  5. Data Classification.
  6. System Authentication and Security.
  7. Data Backup Options.
  8. Data Encryption.

What is not sensitive data?

Political opinions. Religious or philosophical beliefs. Trade union membership. Genetic data. Biometric data for the purpose of uniquely identifying a natural person.

What are the lawful basis for processing data?

(a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose. (b) Contract: the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.

What are the 7 data protection principles?

The Seven Principles

  • Lawfulness, fairness and transparency.
  • Purpose limitation.
  • Data minimisation.
  • Accuracy.
  • Storage limitation.
  • Integrity and confidentiality (security)
  • Accountability.

What is not personal data?

Information about companies or public authorities is not personal data. However, information about individuals acting as sole traders, employees, partners and company directors where they are individually identifiable and the information relates to them as an individual may constitute personal data.